Frequently Asked Questions

We request a per-person deposit, usually $150-$250 per person, roughly 40 days after booking. The deposits are usually non-refundable. Final payment is generally due 45 days prior to your tour.

Make one simple deposit of $750 at the time of signing the agreement. For customers with established credit, the balance will be billed to you after your tour. All others will pay 30 days in advance.

Your minimum number of paying participants will be estimated at the time of booking and stated on your Tour Package Agreement. For example, a three-bus tour would state: "The tour price of $55.00 per person is based on a minimum of 48 paying participants per motorcoach, aboard three 55-passenger motorcoaches. 48 x 3 = 144 minimum number of paying participants."

Simply contact us prior to 21 days before your tour date and we will reduce your number of motorcoaches to best accommodate the revised group size. If you must cancel your entire tour, you may do so without penalty, excluding any non-refundable deposits, up to 21 days in advance of your tour date.

You and your group are protected by Julian Tours' "Perfect Freedom" Guarantee. It guarantees that In the event of a city- or county-imposed ban on public school field trips, Julian Tours will apply deposit and balance payments to a future trip and waive any late cancellation fees. In some cases, the balance portion may be refunded via check. Payments which we have made on your behalf, and have been identified in advance as non-refundable, represent sunk costs to vendors. However, in some cases, some portion of that payment may be recovered by Julian Tours and, if so, we will apply that portion to a future field trip activity.

You and your group are protected by Julian Tours' Snow Emergencies for Student Tours policy. This policy requires that sponsors contact Julian Tours the day before the scheduled tour. In cases where circumstances convincingly demonstrate that a Snow Emergency School Closing will occur the following day, Julian Tours and the sponsor may agree to cancel the tour the day before in accordance with the following provisions: One-Day Tours* may be cancelled and rescheduled at no additional cost providing the makeup date is established promptly, and the tour is rescheduled for operation within 14 days of the original tour date. Overnight tours* may be adjusted in advance to accommodate a delayed departure. In extended, severe Winter Weather Emergencies, the above one-day tours provisions may apply. (* - On all tours, certain tour features and all theatrical performances may be substituted with another type of activity as selected by Julian Tours.)

Every group receives free trips in proportion to the number of paying participants, but the exact number varies. We calculate a ratio of free-to-paid trips based on factors such as your destination, length of stay and group size.

We recommend a ratio of one adult for every 10 students.

No. For legal liability reasons, Julian Tours cannot recognize anyone not traveling aboard the motorcoach as a member of the group.

Simply inform us of your needs at the time of booking so that we may schedule the appropriate motorcoaches and confirm the feature arrangements.

Contact Julian Tours at 703-379-2300, 800-541-7936 or at our after hours number 703-403-4036. Julian Tours is always available to the tour sponsor and motorcoach driver for immediate consultation. If your field trip includes our tour manager service, know that this dedicated professional is experienced and well traveled. Our tour managers are at the service of your group’s tour sponsor. To prepare for your trip we recommend you review our safety and security page. Remember, the key ingredients for successful field trip management are experience, leadership and communication.

Our standard chartered motorcoaches are DVD-equipped. If you have a special audio/visual requirement, please request it at the time of booking.

Articles generally can be left on the motorcoach, but the motorcoach company, driver or Julian Tours are not responsible for lost or missing items.